The main objective of the pre-commercial-procurement is the development and deployment of an open source, software licensed, reference implementation for file format standards aimed at any memory institution - or other organisation with a preservation task - wishing to check conformance with a specific standard. This reference implementation will consist of a set of modular tools, which will be tested against the implementation of specifications of standards relevant to the PREFORMA project and used by the European memory institutions to preserve their data objects.
In order to demonstrate effectiveness and refine these tools, they will be developed in an iterative process with multiple releases and with a number of experiments with 'real' data sets or files from memory institutions during each iteration.
The media types covered by the tender are: texts, still images and audio-visual records.
The standards for each domain are:
Areas which will be covered by the tools developed by PREFORMA are:
The expected outcomes include:
Six suppliers are planned to be selected at the end of the tender procedure to carry on the first design phase that will last for four months and conclude with the ranking of the delivered designs.
The suppliers of the best three designs will be requested to proceed to the prototyping phase, which will include two releases and the re-design phase and which will last for 22 months in total.
If the result of the prototyping phase are good enough, the three suppliers will then be requested to proceed to the testing phase that will last for six months. This will correspond with the final testing of real datasets provided by the memory institutions.
Assessment of the results of each phase will be carried out under the supervision of the respective WP Leaders and based on the competitive evaluation criteria published in the tender procedure.
The total cost of the procurement amounts to 2,805,000 euro. The maximum amount available for the design phase is 390.000 euro. The indicative amount available for the prototyping and testing phases is 2.415.000 euro.
The PREFORMA consortium considers that proposals that cost in the order of 65.000 euro for the design phase, 700.000 euro for the prototyping and 105.000 euro for the testing phase would allow this specific challenge to be addressed appropriately. Nonetheless, this does not preclude submission and selection of proposals requesting other amounts.
More information about the tender is available at http://www.preforma-project.eu/tender.html